Change orders and back-charges
Change orders per craft add to or take from that trade's budget; savings and deducts show as value returned to the project. Back-charges recover the cost of a contractor's own errors, so the job never pays for the work and then pays again to fix it.
Original budget
$32,365,300
Source: cost_account
Approved changes, net
$1,144,200
adds $1,153,800 · credits $9,600
Source: change_order
Revised budget calc
$33,509,500
original + approved changes
Source: cost_account, change_order
Pending changes
$0
0 waiting for a decision
Source: change_order
Value returned to the project
$11,450
savings and deducts $9,600 · back-charges deducted $1,850
Source: change_order, backcharge
Back-charges still to recover
$0
all priced
Source: backcharge
Budget by craft
| Trade | Original | Approved adds | Approved credits | Revised calc | Pending | Back-charges open | Back-charges deducted | Value returned calc |
|---|---|---|---|---|---|---|---|---|
| COMM Commissioning | $600,000 | $0 | $0 | $600,000 | $0 | $0 | $0 | $0 |
| CONC Concrete | $150,000 | $0 | $0 | $150,000 | $0 | $0 | $0 | $0 |
| EI Electrical and Instrumentation | $1,380,000 | $236,800 | $0 | $1,616,800 | $0 | $0 | $0 | $0 |
| INSUL Insulation | $340,000 | $44,600 | $0 | $384,600 | $0 | $0 | $0 | $0 |
| MECH Line Boring and Machining | $460,000 | $148,000 | $0 | $608,000 | $0 | $0 | $0 | $0 |
| MILL Millwrights | $3,250,200 | $79,900 | $0 | $3,330,100 | $0 | $0 | $0 | $0 |
| PIPE Piping | $1,320,100 | $232,500 | $0 | $1,552,600 | $0 | $0 | $0 | $0 |
| PMGT Project Management and Procurement | $22,770,000 | $412,000 | $0 | $23,182,000 | $0 | $0 | $0 | $0 |
| QAQC Welding and QA/QC | $210,100 | $0 | $0 | $210,100 | $0 | $0 | $0 | $0 |
| RIG Rigging and Heavy Lift | $1,150,100 | $0 | $9,600 | $1,140,500 | $0 | $0 | $0 | $9,600 |
| SCAF Scaffolding | $609,900 | $0 | $0 | $609,900 | $0 | $0 | $1,850 | $1,850 |
| SURV Survey and Layout | $124,900 | $0 | $0 | $124,900 | $0 | $0 | $0 | $0 |
Source: cost_account, change_order, backcharge · revised = original budget + approved change orders; MISSING where the trade has no cost report
Change orders
| Ref | Trade | Change | Reason | Amount | Days | Activities | Status | |
|---|---|---|---|---|---|---|---|---|
| CO-010 2026-08-29 |
INSUL | Insulate the condensate return header left out of the estimate ThermaCoat Insulation The estimate carried the supply side only. |
Scope missed in the estimate | $44,600 | 0 | SY070 INSUL-8.1-A30 |
APPROVED Elena Varga, CM 2026-08-30 |
|
| CO-009 2026-08-28 |
EI | Replace the dryer section drive PLC rack and operator screen Delta Electric and Controls Mill request to retire the obsolete controller while the drives were down. |
Client change or added scope | $214,000 | 0 | SY040 EI-8.2-A30 |
APPROVED Elena Varga, CM 2026-08-29 |
|
| CO-008 2026-08-26 |
MECH | Re-machine worn journal seats on three gear case positions found at the gear mesh check Precision Line Boring Co Runout on positions 4, 9 and 12 above the limit; seats machined in place on nights. |
Site condition | $148,000 | 0 | SY050 MECH-6.2-A30 |
APPROVED Elena Varga, CM 2026-08-27 |
|
| CO-007 2026-08-25 |
MILL | Blow box BB-2 adapter flange fit-up and supply duct modification (D-004) Northfield Millwright Services Fit the supplier's adapter flange and trim the existing duct to suit. Design mismatch between the new box and the existing duct. |
Design change or RFI | $41,700 | 0 | IB02 MILL-7.5-A20 |
APPROVED Elena Varga, CM 2026-08-26 |
|
| CO-006 2026-08-25 |
PIPE | Replace the suction press roll vacuum line and separator Ironwood Piping Mill request; the line was open for the press install, so the work added no outage time. |
Client change or added scope | $186,000 | 0 | SY010 PIPE-8.1-A30 |
APPROVED Elena Varga, CM 2026-08-26 |
|
| CO-005 2026-08-24 |
PMGT | Replace the press section hydraulic loading unit and lines while the press is out Mill request at the day 19 coordination meeting: the old unit was due for rebuild next year. Supplied by the press OEM, fitted inside the press install window. |
Client change or added scope | $412,000 | 0 | IN020 PMGT-3.1-A80 |
APPROVED Elena Varga, CM 2026-08-25 |
|
| CO-004 2026-08-08 |
RIG | Use the machine room crane for the blow boxes instead of a second mobile crane day Apex Rigging and Crane |
Value engineering saving | -$9,600 | IB01 RIG-7.1-A10 |
APPROVED Elena Varga, CM 2026-08-09 |
||
| CO-003 2026-08-21 |
MILL | Replace four doctor blade holders while the felt run is open Northfield Millwright Services |
Client change or added scope | $38,200 | 1 | IF07 MILL-7.4-A20 |
APPROVED Elena Varga, CM 2026-08-24 |
|
| CO-002 2026-08-18 |
EI | Add bearing vibration sensors on the 14 new dryers Delta Electric and Controls |
Client change or added scope | $22,800 | 0 | SY040 EI-8.2-A30 |
APPROVED Elena Varga, CM 2026-08-19 |
|
| CO-001 2026-08-15 |
PIPE | Replace corroded condensate header section found at disconnect Ironwood Piping 12 ft of 8 in condensate header wall-thinned below minimum; found when OT040 opened it. |
Site condition | $46,500 | SY010 PIPE-8.1-A30 |
APPROVED Elena Varga, CM 2026-08-16 |
Source: change_order · negative amounts are deducts and savings returned to the project
Raise a change order
Back-charges for contractor errors
Steps: notice to the contractor with the basis and evidence, the contractor accepts or disputes on its scope page, the PM or CM agrees the amount, and the deduction is recorded against a pay application.
| Ref | Contractor | Error and basis | Who fixes | Cost to recover | Contractor's answer | Status | |
|---|---|---|---|---|---|---|---|
| BC-001 2026-08-13 · Tony Alvarez |
Summit Scaffold SCAF · OT030 |
Tending-side scaffold bay 6 handrail left off after a modification; re-fitted by the millwrights Basis: Scaffold inspection INS-001 fail on outage day 9; photos on file |
Fixed by others, cost recovered | $1,850 agreed Jordan Pike, PM 2026-08-14 |
Agreed; our crew did not re-fit it. Site Super, Summit Scaffold 2026-08-14 |
DEDUCTED off Pay application 1 2026-07-31 |
Source: backcharge, backcharge_doc